2011-2012 Cabinet
President

    Nathan Pickrell

    chair@csulb.acm.org

Vice-President

    Frank Lima 

    vicechair@csulb.acm.org

Treasurer

    Andrew Meredith

    treasurer@csulb.acm.org

Secretary

    Joshua Liong

    secretary@csulb.acm.org

 

Open Positions
Faculty Advisor

 

Alumni Advisor

 

AESB Representative

    aesbrep@csulb.acm.org

Publicity & Recruitment Chair

    publicity@csulb.acm.org

Contact Liaison

    liaison@csulb.acm.org

Event Coordinator

    events@csulb.acm.org

Fundraising Chair

    fundraising@csulb.acm.org

Historian

    historian@csulb.acm.org

Librarian

    librarian@csulb.acm.org

Membership Chair

    membership@csulb.acm.org

Office Technician

    tech@csulb.acm.org

Market Manager

    vendor@csulb.acm.org

Webmaster

    webmaster@csulb.acm.org

ACM Meeting Minutes for Saturday, June 25th, 2011 at 2:40 PM in VEC-523

1. CALL TO ORDER
   1. Roll Call
      1. President:  Present
      2. Vice :  Not Present
      3. Treasurer: Present
         
      4. Secretary:  Present
      5. President of Women In Computing (ACM-W): Present (2:56PM)
      1. Ended voice call (3:02 PM). Recall (3:26 PM). Ended voice call (3:40 PM).
      6. Mobile Development Team Project Manager: Not Present (Lynn representing)
      7. Links For Good Co-Manager: Not Prsent
      8. Directions Project Manager: Not Present
      9. Modder's Workshop Manager: Present
      10. Game Testing Workshop Manager: Present
   2. Approval of Agenda - Andrew/Sal [PASSED]
2. ANNOUNCEMENTS
   1. Guest Introductions: 
   1. Richard Wang 
   2. Lynn Cherngchaosil
   3. Tony Pham
   2. SOAR - July 7th, 1PM - 5PM.
               Contact Salvador Llamas at publicity@csulb.acm.org if you want to participate.
   1. Sal: Opens to new students. Will assist with networking. Table and board will assist in increasing membership. The actual event starts at 2PM. If you can help me out with that, that would be good.
   2. Sal: Women in Computing encouraged to attend. 
   3. Derrick: I will be attending.
   4. Nathan and Lynn may be attending.
   5. Nathan: Why is it this particular day?
   1. Sal: This is specifically the Engineering SOAR
   6. Lynn: Where is it
   1. Sal: Horn Center. Just remember "July 7th at the afternoon." 
   7. Nathan: We changed the librarian positions. Have you read it [Arianna]?
   1. Arianna: Nope. Can you give me the run down.
   2. Sal: We've expanded it. Do you want to be in charge of fundraising, [Links 4 Good & ACM-W]?
   1. Arianna: Not anymore. What about ACM-W Liason?
   2. Sal: That would be you as the president.
   1. Nathan: Should we adjust the responsibilities?
   1. Sal: We will find somebody.
   2. Sal: Are the books in order?
   1. Arianna: We may not have all the books in our possession. Richard has Big Java.
   1. Richard: I spoke with Timmy. Book is en-route.
   3. Nathan: We will put the stuff on hold.
   1. Sal: "TODO: Fill Librarian position."
      
3. BUSINESS:  
   1. Appointed Positions:
   1. Nate/Sal : Movement to approve Sal as the publicity chair. [PASSED]
   2. Nate/Andrew : Movement to make Chansophiak as the Marketing Manager [PASSED]
   1. Derrik: What is a Marketing Manager?
   1. Sal: Same as [last year's] vendor.
   2. Nate: Can she be a Fundraising Chair?
   1. Sal: Lets make sure that Chansophiak doesn't get too much work.
   3. Nate: I move to make Arianna Aguirre a Librarian. [TABLE]
   1. Sal: I advise against it. You may table the motion.
   4. Nate/Andrew: Lynn Chernchaosil to be the webmaster. [PASSED] 
   1. Sal: Responsibilites have been expanded. People have been complaining that documents were not avaliable to the public.
   2. Nate: The process can be automated. :)
   5. Nate: I will hold Office Technician to be at my discretion.
   1. Joshua: Can appointed positions for half a year.
   1. Sal: Yeah. Nate: We can just reappoint.
      
   2. Officer Reports
   1. President: 
   1. President intend to refuse my key to give it to someone more avaliable.
   1. Derrik looked enthusiastic.
   2. Vice : 
   3. Treasurer:
   1. Frank's check never passed.
   2. We only got half the expected amount of grants.
   1. Sal: We will get grants after a bit.
   4. Secretary:
   1. Report: I coordinate with the president with emails. Working with BCCs. Will inform Librarian in the near future.
   2. Andrew: Did Edgar give up the treasurer account? We have to redo who gains access to the ACM accounts.
   3. Project Reports:
      
      1. Boeing Project 
      1. Andrew: We need more people. We will convert it from C to Java with Mono
      1. Andrew and Nate are concerned about .NET compatibility. 
      1. Andrew: If it is hard then the boss will drop it. If it is easy then there will be class credit.
      2. Sal: Use facebook to promote
      2. Directions
      1. Joshua: I was recently told that Ben will be starting meetings two weeks from now.
      3. Enterprise Management System:
      1. Andrew: I forgot about it but I will hopefully be working on it soon.
      4. Game Testing Workshop:
      1. Sal: The app was launched this thursday. There is a patch for a bug to be released Monday. 
      2. [Sal/Andrew] Movement to mark Game Testing Workshop as complete. [PASSED]
      1. Nate: I really really do not like Apple. 
      2. Sal: We got it done. Remember, its about how many projects we finish.
      3. Andrew: We have six reviews. all 5 stars.
      3. Sal: Download it on iTunes to increase the hits.
      1. Andrew: Credit Card required.
      5. Links For Good: TABLE
      1. Arianna: We are just about done with the user interface. It's a matter of integrating the databse with the rest of the project. It is moving all right. we will have something running by teh end of summer.
      6. Mobile Development Team: 
      1. Lynn: I haven't heard for Alex. I don't think he's going to continue on it. I usually go and fix the occasional bugs but [committment is questionable.]
      1. Sal: We might need to close it. You did get an app out so it counts for something.
      7. Modder's Workshop
      1. Derrik: I'm looking at Civilizatoin while Creig is looking at Star Wars. I feel split about which game to mod while grasping object oriented programming in Java.
      1. Sal: Will the workshops start in the fall or in the spring?
      1. Derrik: Fall. There is an entire [modding] database [for Civiliazation.] It's amazing how people can grasp [alot]. I want to do this to myself because I want to learn. We may be using LUWA (masked in binary) which Creig cracked (while I cannot). Technical difficulty.
      2. Derrik: Civilization is in Python and C++.
      8. Reticon Entertainment System
      1. Nate: I need to take measurements and send them to Frank. Build in progress!
      2. Nate: I need shelves to put up.
      9. Women in Computing Startup
      1. Arianna: I don't know.
      2. Lynn: We're finished the budget. You [Arianna] sent the budgets to me.
      3. Lynn: The ALICE Workshop is set. We just need a school, date and "certificate" and other things.
      1. Arianna: Karina was working on the certificates. they're ten cents a piece.
      1. Lynn: Will the grant be paying for it?
      1. Arianna: There was nothing posted on the account yet.
      2. Andrew: No grant information. 
      2. Lynn: We're just waiting for the Grant status. How will we be updated?
      1. Andrew: Me.
      1. Sal: The Grant will be ready to access closer to Fall. You can ask up front...
      2. Andrwe: Or use ACM Funding.
      1. Arianna: We may have to do fundrasiing or borrow thru ACM. 
      1. Sal: You may motion ACM to get Jelly Donuts.
      2. Lynn: We will contact Shans to conatct a highs choo then create an appointment for the event. 
      1. Arianna: We will need approval and a maximum of $120 for the workshop. We will have an ACM-W Meeting later but cannot conduct business until then.
      1. Sal: Your grant will definately be more than $120 without any further budget cuts. We'll have money [for you].
      2. Arianna : Approve spending of ACM Money in a Loan format for $130 for the ALICE workshop 
      1. [Arianna/Sal] Andrew Amendment: Approve spending of ACM Money in a Loan format for $130 for the ALICE workshop. If we do not get the grant approval. Otherwise the money will be taken from the grant. [WITHDRAWN]
      1. [Arianna/Sal] Andrew's Amendment: 2 Approve spending of ACM Money in a Loan format for $130 for the ALICE workshop. If we do not get the grant approval. Otherwise the money will be taken from the grant. It must be repaid in six months by any method.
      2. Lynn: Shouldn't it be passed thru ACM-W first?
      1. It's okay
      3. Sal: Lets withdraw the motoin. [Andrew: MOTION Stack WITHDRAWN]
      2. [Andrew/Sal] Motion - Approve spending of ACM Money in a Loan format for $130 for the ALICE workshop If we do not get the grant approval. Otherwise the money will be taken from the grant. It must be repaid in six months from first withdrawl by any method. [PASSED]
      1. Andrew: Yay
      2. Sal: That took a very long time.
      1. [Sal/Andrew] Motion - Allocate $35 maximum for ACM to pay for the poster board for ACM-W - [PASSED]
      1. Sal: It will be taken care of.
      2. Andrew: This language is close enough. 
      3. Arianna: Please. This is imporant.
   4. Event/Fundraising Reports
   1. Sal: We have two grants
   2. Andrew: We made a decent amount of money ("not in red"). 
   1. Nate: How much? Andrew: "...some"
   1. Andrew: We have less than money last year. 
   3. Nate: James has extra Windows 7 CD Keys. 
   5. Old Business - NONE
   6. New Business
   1. Approval of the Bylaws: 
   1. Sal reiterated the bylaws changes.
   1. [Andrew/Richard] Motion - Pass the bylaws [PASSED]
   1. Vote: Yes- 7. No - 0. Obstentions - 0. 
   2. ORC / ARC Submission: 
   1. Nate: We'll need to scan the documents and have them digitaly signed.
   2. Josh: We'll need to decide who will be the advisor.
   3. Sal: They're due two weeks after the start of the semester.
   4. Nate: This will be shelved for now.
   3. Programming Team: 
   1. Sal: We need to find someone to manage it and write a project charter for it. 
   1. Responsibilites: Manager must find problems with solutions to practice with.
   2. Nate: You can take it three times to complete three units and an elective. Steve may not give Fs.
   3. Nate: I can act as a manger but [I'm not enthusiastic].
   1. Andrew: Lets make Alex Chavez do it.
   1. Lynn: Alex hates programming team
   2. Andrew: Lets make Edgar do it.
   3. Lynn: Lets promote for managment.
   4. Andrew: Lets recruit participants outside of programming (like math). We could get lecturers. Ideal team: 1 programmer, 1 algorithms and 1 Mathmatician. 
   4. Sal: Send an email to old members.
   4. eWeek Activities: 
   1. Sal: we will want it to chair it. Activity ideas would be great. Lets not do two events in the same day. Software engineering presentation is a great way to do it. 
   1. We got enginerring org of teh year because we:
   1. We follow Parlimitarian procedure.
   2. We get a lot of stuff done
   3. We impress with good presentations.
   2. Game Night - Lots of work. [TABLE]
   1. Nate: Frank could do it.
   1. Sal: Frank has 18 units; Roscoe could do it.
   1. Nate: Roscoe is not a CS major anymore. Involvment will decrease.
   5. Networking with Alumni: 
   1. Sal: Allison Bajo is a 1996 Alumni.
   2. Sal: Contact him formally.
   6. Networking with Other Chapters:
4. ADJOURNMENT 
   1. Closing Comments
   1. Sal: We just need to clean stuff up and keep on going.  Beginning of semester push is all Publicity Chair.
   2. Next Meeting at July 16, 2011 @ 2:30 PM in VEC-523.
   3. TODO List:
   1. Fill librarian position
   2. Confirm relinquish of Edgar Ortiz's control over treasury.
   3. Fill out ORC/ARC
   4. Promote Programming Team, the flagship program for the Nov 13 competition.